Delegate Terms and Conditions

By agreeing to the Terms and Conditions on ai-expo.net you are bound by and agree to the relevant Terms and Conditions of Encore Media Group Limited.

ai-expo.net is the website of Encore Media Group Limited.

The following Terms and Conditions shall constitute a Contract of Agreement between you as a participant in an event and Encore Media Group Limited.

Shared Details

When booking your attendance you may be asked if you wish to be contacted by sponsored parties.

Depending on how you reply, sponsored parties may contact you by post or email with information or offers regarding their goods and services. If you are not asked, your details will not be shared with third parties unless you give consent at a later date.

By allowing an exhibitor to scan your badge at the event, you are consenting to have your registration details shared with that exhibitor.

Cancellations & Refunds policy

Cancellation request received 2 or less months before the Conference date: 100% of the ticket cost will be owed by the delegate

Cancellation request receive between 2 and 4 months before the Conference date: 80% of the ticket cost will be owed by the delegate

Cancellation request receive between 4 or more months before the Conference date: 50% of the ticket cost will be owed by the delegate

Photography, Recording & Video Taping

During the course of the two day event certain parts of AI Expo may be photographed, recorded and/or video taped. When registering for the show you are also giving permission to be photographed, recorded and/or videotaped. These photography, recording and/or video tapes will be used for public display and/or sale after the show.


AI Expo accepts no responsibility for the actions of others while under the influence of alcohol served at AI Expo, including the official party, location to be confirmed. It is also acknowledges by attendees that it is unlawful for any person under the age of 18 years old to consume alcoholic beverages.

Health & Safety / Law

As an attendee at the AI Expo you have a duty to maintain health and safety standards for your own and others benefit.

Failure to comply with any laws, health & safety and/or restrictions imposed by ECO Venues, London and/or AI Expo, may result in immediate removal from the premises without any refund or compensation.


AI Expo is committed to protecting and respecting your privacy. This statement outlines our practices in relation to information about yourself, which you submit to us in order to register with AI Expo, and use the ai-expo.net website. Read our full privacy policy here.

When registering for an AI Expo event we obtain the relevant data necessary to process your order and provide the agreed services. Required data fields are indicated with an asterisk.
How we will use your data:
– To provide agreed services including but not limited to invoicing, tickets, event communications
– Event advertising
– Market research purposes
– Event related service offerings from selected partners/third parties

Furthermore, by allowing your AI Expo badge to be scanned at the event you are expressing consent for your data to be shared with that third party/partner.

We are registered under the data protection act and we have taken all reasonable steps to ensure this information is held securely and we further state not to reveal your contact details to a third party under any circumstances, other that with your specific consent. Users can access the data held on them by ai-expo.net by contacting Encore Media Group Limited in writing or by e-mail, subject to a nominal charge of £10, as authorised by the Act, to cover administration costs.

User details may be transferred to another internal company or to the new owner if ownership of ai-expo.net

Your IP address is stored by us to generate various usage reports at an aggregate level which help us to continually refine our site content, we may also use the information you provide to produce internal reports on demographics, interests and behaviour, any information used again will be analysed on an aggregated level.

Whilst we strive to protect User’s personal information with secure forms and encryption, no data transmission over the Internet can be guarantee to be totally secure and thus Encore Media Group Limited cannot ensure or warrant the security of any information it may process as part of the site.

If you have any questions regarding this privacy policy or would like to change any information we may hold about you please email us on [email protected] or write to:

Encore Media Group Limited., Lower Ground Floor, 69-71 Oakfield Road, Clifton, Bristol, BS8 2BB