Delegate Terms and Conditions
By agreeing to the Terms and Conditions on ai-expo.net you are bound by and agree to the relevant Terms and Conditions of Encore Media Group Limited.
ai-expo.net is the website of Encore Media Group Limited.
The following Terms and Conditions shall constitute a Contract of Agreement between you as a participant in an event and Encore Media Group Limited.
As a potential visitor to an Encore Media Group Ltd. event, please read these terms and conditions carefully as they contain important information. By submitting your registration, you agree to be bound by these terms and conditions. If you do not agree to be bound by these terms and conditions, we will be unable to accept your registration.
The personal information which you provide to Encore Media Group Ltd. will be held by us on a database and, where we have appropriate authorisation/consent, may be shared with other entities within the Encore Media Group and selected third parties internationally for marketing purposes and event matchmaking. Your personal information may also be shared with government entities and regulatory authorities as required by law. The use that such government entities and regulatory authorities make of your personal information is outside of Encore Media Group Ltd.’s control and we do not accept any liability in this regard. At some Events, exhibitors may use lead generation devices. If you choose to allow your badge to be scanned at an event, we may pass the information you provide to third parties.
By registering, or accepting an invitation to attend the event, you may be featured in the official event matchmaking tool. Your name, job title and company will be visible to other attendees, speakers, sponsors and press. Messages and meeting requests can be sent via the app platform. Contact details will not be shared. If you no longer wish to be featured in the event networking tool, you can hide your profile by logging in to your account, or by contacting the event team on [email protected]
When booking your attendance, you may be asked if you wish to be contacted by sponsored parties. Depending on how you reply, sponsored parties may contact you by post or email with information or offers regarding their goods and services.
Please note if you are attending as press to any Encore Media Ltd. Event your name, job title, email address and company will be visible to third parties for marketing purposes. If you do not wish to have any of your contact details shared please contact the event team on [email protected]
All prices are exclusive of VAT and VAT may be charged in addition to the advertised price according to local regulations.
Cancellations & Refunds policy
Full refunds cannot be provided. You may be able to transfer your ticket to an alternative event, or to a colleague if you cannot attend the booked event.
If the cancellation request is received 2 or less months before the conference date: 100% of the ticket cost will be charged.
If the cancellation request is received between 2 and 4 months before the conference date: 80% of the ticket cost will be charged.
If the cancellation request is received 4 or more months before the conference date: 50% of the ticket cost will be charged.
Photography, Recording & Video Taping
During the course of the two day event certain parts of AI Expo may be photographed, recorded and/or video taped. When registering for the show you are also giving permission to be photographed, recorded and/or videotaped. These photography, recording and/or video tapes will be used for public display and/or sale after the show.
AI Expo accepts no responsibility for the actions of others while under the influence of alcohol served at AI Expo, including the official party, location to be confirmed. It is also acknowledges by attendees that it is unlawful for any person under the age of 18 years old to consume alcoholic beverages.
Health & Safety / Law
As an attendee at the AI Expo you have a duty to maintain health and safety standards for your own and others benefit.
Failure to comply with any laws, health & safety and/or restrictions imposed by ECO Venues, London and/or AI Expo, may result in immediate removal from the premises without any refund or compensation.
When registering for an AI Expo event we obtain the relevant data necessary to process your order and provide the agreed services. Required data fields are indicated with an asterisk.
How we will use your data:
– To provide agreed services including but not limited to invoicing, tickets, event communications
– Event advertising
– Market research purposes
– Event related service offerings from selected partners/third parties
Furthermore, by allowing your AI Expo badge to be scanned at the event you are expressing consent for your data to be shared with that third party/partner.
We are registered under the data protection act and we have taken all reasonable steps to ensure this information is held securely and we further state not to reveal your contact details to a third party under any circumstances, other that with your specific consent. Users can access the data held on them by ai-expo.net by contacting Encore Media Group Limited in writing or by e-mail, subject to a nominal charge of £10, as authorised by the Act, to cover administration costs.
User details may be transferred to another internal company or to the new owner if ownership of ai-expo.net
Your IP address is stored by us to generate various usage reports at an aggregate level which help us to continually refine our site content, we may also use the information you provide to produce internal reports on demographics, interests and behaviour, any information used again will be analysed on an aggregated level.
Whilst we strive to protect User’s personal information with secure forms and encryption, no data transmission over the Internet can be guarantee to be totally secure and thus Encore Media Group Limited cannot ensure or warrant the security of any information it may process as part of the site.
Encore Media Group Limited., Lower Ground Floor, 69-71 Oakfield Road, Clifton, Bristol, BS8 2BB